Project Mangager

The Project Manager for Operations & Exchanges (“Manager”) reports to the President of NAJAS
and has responsibility for managing the budget and finances, and an array of operational and
governance support duties to include:
Operations & Finance
Shared responsibility (with the President and NAJAS Treasurer and Board Finance Committee) for
constructing and controlling a budget exceeding $1.5 million, and fiduciary stewardship of NAJAS
resources. Financial management including building budgets and formulating tracking reports,
maintaining bank accounts, overseeing contracted payroll processing and disbursements, as well as
collection of member/affiliate dues and other receivables, contributing to an external audit and filing
taxes for NAJAS, a 501(c)(3) entity.
· Close management of out-sourced accounting, auditing, IT and other operational service providers.
· Assistance to President in scheduling and work processes with NAJAS Board of Directors and Board
Committees and supporting travel requirements of president.
· Oversight of physical office management (office equipping and supply, vendor interaction,
subscription handling, and rental actions).
· Assisting in recruiting and on-boarding interns and staff. Responsible for maintaining NAJAS’
registrations, business licenses, and insurance policies with contracted support.
Meetings & Conferences
- Manage logistics for the annual NAJAS Network Conference, including budgeting, venue and hotel
selection and contracting, conference registration, and shipping/procurement, in collaboration with
NAJAS team and conference host member society of NAJAS.
Grants Management
Administration and joint support with other NAJAS Program Manager of event grants to member
societies. The Manager has a lead, coordinating role in renewing grant agreements and grant
reporting, generates grant expenditure reports, and processes or delegates grant disbursements.
- Update budgets for NAJAS grant programs.
- Oversee and/or produce financial reports for NAJAS grant programs.
- Process grant disbursements to awardees with support of outsourced accountant.
Exchange Administration & Projects
Administration of two of three exchange programs now supported by NAJAS, including one high
school and one thematic exchange program. Duties include budgeting, board meeting coordination,
financial contribution tracking and reporting, contractor payments, license renewal and other
operational and financial support.
· Liaising with grant partner and contractors to maintain a new online data hub for the broader
community of Japan-related non-profits.
· Execution and/or oversight of an annual membership survey.
· Assist Manager of Outreach in managing and processing utilization and renewal for NAJAS
member benefits and promotional discounts.